Description

The Maryland National Capital Park & Planning Commission is one of the largest organizations servicing both Montgomery and Prince George’s counties. The park systems are managed in both counties and in Prince George’s County, the publics recreation programs are developed and maintained. As part of the Prince George’s County Parks and Recreation is the largest Division, Facility Services (FSD), who provides high quality maintenance and maintenance support services for all of the parks and recreation facilities, FSD has six (6) major work areas: Fleet Management, Buildings & Structures (Trade Shops), Horticulture & Forestry, Major Maintenance & Inspection, Critical Projects (Aquatics, Sustainability, and Heavy Equipment/Roads and Grounds/Trails) and the Administrative section.

The Administrative Specialist I position resides in the Administration section. This section is responsible for serving as the purchasing coordinator, and processing purchases. Other responsibilities include assisting managers with preparation of formal bid solicitations, reviewing bids, and recommending awards. Experience preferred with online purchasing system to process requisitions, purchase orders, receive and approve payments, in addition to tracking and monitoring division purchases, ensuring proper document review/approval by the Division Chief and/or Deputy Direction. Will participate in monthly meetings to include budget meeting. Will assist with preparing/managing the operational budget, payroll processing, and human resources management for the Division. This position reports directly to the Division Chief for FSD and will be responsible for performing administrative support duties and assisting with supporting the Division Chief and leadership team with special projects, day-to-day functions, conducting research and long-range project management. The successful candidate offers a range of tasks and requires that you have a strong work ethic, be highly motivated, organized, flexible, strong project management skills; ability to balance multiple requests and deadlines simultaneously; exceptional customer service skills to manage interactions with staff, citizens, gather data and prepare reports; experience with scheduling meetings, answering and direct inquiries; ability to rely on experience and judgement to plan and accomplish goals and a wide degree of creativity to solve problems.

Examples of Important Duties

• Processing purchases under $10,000 and over $10,000.
• Communicates and interacts effectively with business contacts. Establishes and maintains working relationships, with internal and external contacts. Actively listens to understand the needs and concerns of stakeholders, and coordinates to obtain desired results.
• Stays informed of changes in guidelines and procurement regulations, building knowledge and skills in procurement.
• Uses a computer and modern office suite software (such as MS Office, Excel, Outlook, InFor Lawson), enterprise software and specialized software for planning, scheduling, communicating, word processing, entering and manipulating data, preparing presentations, reporting time and attendance, requisitioning, researching, and performing other functions.
• Maintains confidentiality of data including legally protected personal information, proprietary, and pre-decisional, information not subject to public information disclosure, sensitive programmatic data, and other sensitive data.
• Participate in bi-monthly meetings to discuss procurement/purchasing.
• Perform other duties as assigned.

(Work Hours are 6:30am-3:15pm)
(Salary $54,998 - $97,403)

Preferred Qualifications:

• Bachelor’s degree in business administration, management, or related subjects; and
• Two (2) years of progressively responsible administrative experience related to the needs of the division or department to which the position is assigned; or
• An equivalent combination of education and experience.
• Ability to communicate clearly and effectively orally and in writing with keen attention to detail.
• Possess excellent communication skills.
• Proficient in Microsoft Word, Excel, PowerPoint, InFor Lawson, and Adobe Acrobat.

Minimum Qualifications

1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.

Supplemental Information

Classification Specification Administrative Assistant I

May be subject to medical, drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis ofrace, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)

M-NCPPC will make all efforts to reasonably accommodate you.

The Maryland National Capital Park & Planning Commission is one of the largest organizations servicing both Montgomery and Prince George’s counties. The park systems are managed in both counties and in Prince George’s County, the publics recreation programs are developed and maintained. As part of the Prince George’s County Parks and Recreation is the largest Division, Facility Services (FSD), who provides high quality maintenance and maintenance support services for all of the parks and recreation facilities, FSD has six (6) major work areas: Fleet Management, Buildings & Structures (Trade Shops), Horticulture & Forestry, Major Maintenance & Inspection, Critical Projects (Aquatics, Sustainability, and Heavy Equipment/ Roads and Grounds/ Trails) and the Administrative section. The Administrative Specialist I position resides in the Administration section. This section is responsible for serving as the purchasing coordinator, and processing purchases. Other responsibilities include assisting managers with preparation of formal bid solicitations, reviewing bids, and recommending awards. Experience preferred with online purchasing system to process requisitions, purchase orders, receive and approve payments, in addition to tracking and monitoring division purchases, ensuring proper document review/approval by the Division Chief and/or Deputy Direction. Will participate in monthly meetings to include budget meeting. Will assist with preparing/managing the operational budget, payroll processing, and human resources management for the Division. This position reports directly to the Division Chief for FSD and will be responsible for performing administrative support duties and assisting with supporting the Division Chief and leadership team with special projects, day-to-day functions, conducting research and long-range project management. The successful candidate offers a range of tasks and requires that you have a strong work ethic, be highly motivated, organized, flexible, strong project management skills; ability to balance multiple requests and deadlines simultaneously; exceptional customer service skills to manage interactions with staff, citizens, gather data and prepare reports; experience with scheduling meetings, answering and direct inquiries; ability to rely on experience and judgement to plan and accomplish goals and a wide degree of creativity to solve problems. Examples of Important Duties Processing purchases under $10,000 and over $10,000. Communicates and interacts effectively with business contacts. Establishes and maintains working relationships, with internal and external contacts. Actively listens to understand the needs and concerns of stakeholders, and coordinates to obtain desired results. Stays informed of changes in guidelines and procurement regulations, building knowledge and skills in procurement. Uses a computer and modern office suite software (such as MS Office, Excel, Outlook, In. For Lawson), enterprise software and specialized software for planning, scheduling, communicating, word processing, entering and manipulating data, preparing presentations, reporting time and attendance, requisitioning, researching, and performing other functions. Maintains confidentiality of data including legally protected personal information, proprietary, and pre-decisional, information not subject to public information disclosure, sensitive programmatic data, and other sensitive data. Participate in bi-monthly meetings to discuss procurement/purchasing. Perform other duties as assigned. (Work Hours are 6:30 am-3:15 pm) (Salary $54,998 - $97,403)Preferred Qualifications: Bachelor’s degree in business administration, management, or related subjects; and Two (2) years of progressively responsible administrative experience related to the needs of the division or department to which the position is assigned; or An equivalent combination of education and experience. Ability to communicate clearly and effectively orally and in writing with keen attention to detail. Possess excellent communication skills. Proficient in Microsoft Word, Excel, PowerPoint, In. For Lawson, and Adobe Acrobat. Minimum Qualifications 1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field .. One (1) year of experience in human resource management, finance or any other related area of business administration .. An equivalent combination of education and experience may be substituted, which together total 5 years. Supplemental Information Classification Specification Administrative Assistant I - May be subject to medical, drug and alcohol testing. The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis ofrace, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor. Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)M-NCPPC will make all efforts to reasonably accommodate you.

search terms: Administrative Specialist+Administrative